Summer Camp Checklist

Use this checklist to help you plan for a successful week!

February:

• Obtain approval from your school administration
  
• Check Summer Camp dates with your schedule to determine which week you can attend
  
• Post the Summer Camp Promotional Information and Sign-Up Sheet
  
• Recruit students
  
  • Use promotional materials on the CD (Video, Powerpoints, etc)
  • Set a deadline for registrations to be received
    
• Line up transportation
• Plan for fundraisers to help pay for camp. We also recommend asking for local businesses and individuals to sponsor a student.

March/April:

• Collect Deposit money from students
  
• Send in Registration Form and Deposit at least three weeks before camp. (Send it earlier to make sure you get the week you want - some weeks will fill up!)
  
• Make copies of the following forms and distribute to students
  
  • Letter to Parents (including general information about camp, dates, times, cost, and emergency contacts.)
    
  • Parental Consent Form / Medical Information
    
  • Student Code of Conduct
  • Dress Code
    
  • What to Bring
    
• Line up chaperones as needed

Two Weeks Prior to Camp:

• Line up balance payment through your school bookkeeper
• Discuss policies and expectations with students
  
• Collect Parental Consent Forms and Student Code of Conduct Forms
  
  • Make copies for your use

One Week prior to Camp:

• Fax or email Final Registration Roster

Bring With You to Camp:

• Check for balance due
  
• Accurate Final Registration Roster
  
• Signed Parental Consent forms
  
• Signed Student Code of Conduct forms

After Camp:

• Turn in Feedback Forms before departure
  
• Send press release to local newspaper